Krofile
Free tool

Email Signature Generator

An email signature generator builds the small block of HTML that sits under every message you send — name, title, company, phone, and links. Ours outputs table-based HTML, because classic Outlook for Windows renders email with Microsoft Word’s layout engine and ignores flexbox, grid, and most modern CSS. Fill in the fields, pick one of 3 layouts, copy the result. No account, no email address, no watermark.

Build your email signature

Everything is optional. Leave a field blank and it disappears from the signature rather than leaving a gap. The preview on the right is rendered from the exact markup in the box below it — what you see is the thing you copy, byte for byte.

Layout
Social links (up to 3)
Call to action (optional)

Used on the name, the accent and the button. If the colour is too pale to read as text on white, the name falls back to near-black and your colour stays on the accent and the button.

Everything here runs in your browser. Nothing you type is sent to a server, saved, or written into the page address — so this link is safe to share, and it carries none of your details with it.

Preview — rendered from the exact HTML below

Copy signature pastes formatted into Gmail, Outlook on the web and Apple Mail. Copy HTML gives you the source, which is what Outlook for Windows signature files take.

Tables and inline styles only. No images, no stylesheet, no web fonts, no tracking pixel — which is why it weighs 3.3 KB instead of the tens of kilobytes an image-based signature costs on every message you send.

Nothing leaves your browser

No upload, no account, no saved copy, and your details are never written into the page address. The signature is assembled by JavaScript already on this page.

Nothing added to your signature

No watermark, no "created with" link, no tracking pixel. What you copy is what your customers receive.

No logo or headshot

The biggest thing this version leaves out, and it is deliberate. The reason is a few sections down, under what this generator does not do.

Why does my signature break in Outlook?

Because classic Outlook for Windows does not lay out email with a browser engine — it uses Microsoft Word’s. Word has no concept of flexbox, grid, floats, rounded corners or web fonts, so a signature built with modern CSS arrives as a stack of unstyled text. The fix is not a workaround; it is building with the small set of HTML that Word already understands.

Microsoft’s newer web-based Outlook does use a browser engine, so both kinds of Outlook are out there. That does not change the approach: markup that satisfies Word also renders correctly in every browser-based client, and the reverse is not true. So this generator builds for the strict one and everything else comes free.

What Word’s rendering engine does with modern CSS, and what this generator emits instead
CSS or elementClassic Outlook for WindowsWhat this generator does
Flexbox and CSS gridNot supportedTable rows and cells
float and positionIgnored or unpredictableCells sitting side by side in one row
margin on block elementsFrequently droppedPadding on table cells
max-width and min-widthNot supportedFixed pixel widths, or no width at all
border-radiusNot renderedSquare corners everywhere, including the button
box-shadow, gradients, opacityNot renderedFlat colour only
background-imageNot rendered on most elementsBackground colour on a cell
Web fonts (@font-face)Not loadedArial, Helvetica, sans-serif — declared on every cell
<style> blocks and media queriesUnsupported, and Gmail strips them tooInline styles on every single element
SVGNot renderedNo icons — social links are words
Base64 / data-URI imagesBlocked or strippedNo images at all in this version
<button> and <form>Not interactive in mailA linked table cell styled to look like a button
line-height on its ownRounded to Word’s own gridmso-line-height-rule:exactly on every text cell

What this table is, exactly. It is the constraint set this generator is built to — the rules the code follows, verifiable against the HTML in every code block on this page. It is not a client-by-client test report, and we are not going to dress it up as one. When we publish a dated test with screenshots from each client, it will be linked from here.

The font question follows from the same constraint. Email clients cannot load web fonts reliably, so a signature can only use what is already installed on the reader’s machine. Every layout here declares Arial, Helvetica, sans-serif on every single cell, because Word does not pass a font down a table the way a browser does.

How do I install this in Gmail, Outlook or Apple Mail?

Every mail client keeps its signature in a different place, and two of them need a different kind of paste. Use Copy signature for anywhere you paste into a box that shows formatting, and Copy HTML where you are editing a file or a source view. Below, each client says which one it needs.

Gmail (web)

Copy signature
  1. Open Gmail in a browser on a computer. The Gmail mobile apps cannot create a formatted signature, but they will use one you create here.
  2. Open Settings from the gear icon, then choose See all settings.
  3. On the General tab, scroll down to Signature and click Create new. Give it a name.
  4. Click inside the empty signature box and paste with Ctrl+V (Cmd+V on a Mac). Use Copy signature — Gmail’s box takes formatted content, not HTML source.
  5. Under Signature defaults, pick it for new emails and for replies.
  6. Scroll to the very bottom and click Save changes.

Watch out: Gmail does not save the signature until you press Save changes at the bottom of the page — leaving the tab is the most common way people lose it. If the paste lands as plain text, paste it into a new compose window first, select it there, copy again, then paste into the signature box.

Outlook for Windows (desktop)

Copy signature, or Copy HTML for an exact match
  1. Go to File, then Options, then Mail, then the Signatures button.
  2. Click New, name the signature, then click into the Edit signature box.
  3. Paste with Ctrl+V using Copy signature.
  4. Set it as the default for New messages and for Replies/forwards, then click OK.
  5. To keep the markup exactly as generated, use Copy HTML instead: press Windows+R, enter %APPDATA%\Microsoft\Signatures, open the .htm file named after your signature in Notepad, replace everything between the <body> tags with the copied HTML, save, and restart Outlook.

Watch out: Outlook’s signature editor is Word. Anything you paste gets rewritten by Word before it is stored, which is why signatures built with modern CSS arrive broken. This generator is built to that constraint — tables and inline styles only, nothing Word has to reinterpret. We have not published a client-by-client test yet, so treat that as built-for-Word rather than certified: paste it into your own Outlook and look at it before you rely on it.

Outlook on the web and Microsoft 365

Copy signature
  1. Open Settings from the gear icon, then Mail, then Compose and reply.
  2. Click into the Email signature box and paste with Ctrl+V (Cmd+V on a Mac).
  3. Choose whether to include it on new messages and on replies and forwards.
  4. Click Save.

Watch out: A signature set here syncs to the Outlook mobile apps but not to the classic Windows desktop app — those are stored separately, so set both if you use both.

Apple Mail (macOS)

Copy signature
  1. Open Mail, then Settings (called Preferences on older versions), then the Signatures tab.
  2. Select the account on the left, then click + to create a signature and name it.
  3. Untick Always match my default message font before you paste anything.
  4. Click into the preview pane on the right and paste with Cmd+V.
  5. Pick the signature under Choose Signature so it is attached to outgoing mail.

Watch out: Always match my default message font is on by default and it strips your fonts, sizes and colours the moment you paste. Untick it first, not after — turning it off later does not restore what it already removed.

iPhone and iPad Mail

Copy signature
  1. Send yourself an email containing the signature from Gmail on the web or from your Mac.
  2. Open that email on the iPhone, press and hold, and select the whole signature block, then Copy.
  3. Open Settings, then Apps, then Mail, then Signature.
  4. Clear whatever is in the box and paste.

Watch out: iOS Mail’s Signature field is close to plain text. It keeps the words and the links, and it will flatten the table layout and drop the button. That is the platform, not the signature — plan for your phone signature to be a shorter, plainer version of the same details.

What should an email signature include?

Your name, your role, your company, one phone number, your email address and one web address. That is the whole list, and it fits in four or five lines. A signature is a reply-enabler, not a profile — everything you add past that point makes the useful parts harder to find on a phone screen.

Worth including

  • Your name, spelled the way you want to be addressed.
  • Your role and your company — the two things that tell a stranger why your email matters.
  • One phone number. The one you answer.
  • The email address you actually read, spelled out, so it survives being forwarded.
  • One web address.
  • Up to three social links, and only the ones you keep current.
  • One call to action, if you have a genuine next step: booking, a quote form, a calendar.

Worth leaving out

  • A second and third phone number. Every extra option delays the reply.
  • Your full postal address, unless your industry or your jurisdiction requires it.
  • A quote, a mission statement, or an environmental plea about printing.
  • A legal disclaimer longer than the signature. If you need one, add it at the mail server so it never becomes part of a reply chain.
  • Tracking pixels. They break in image-blocking clients and they read as surveillance to anyone who notices.
  • Animated GIFs and social icons as images, which is what makes most signatures heavy and fragile.

If the list you actually want to share is longer than that — a portfolio, a menu, review links, a booking page, several social profiles — that is a different object from a signature. It belongs on one page you link to once. That is what what is a digital business card covers.

Which layout should I use?

Stacked if you want the safest result — one detail per line, nothing beside anything else, nothing to collapse on a narrow screen. Side bar if you want your brand colour visible without adding an image. Divided if you send a lot of mail and want the shortest block that still has everything in it. All 3 are built to the same constraints; they differ in structure, not decoration.

Each one below is rendered from its own source, and the source is printed underneath it. Nothing here needs JavaScript, so you can read it, copy it, or hand it to a developer as-is.

Stacked

One detail per line, no dividers.

Best for: Anyone who wants the safest possible result, and anyone whose colleagues read mail on a phone.

A single-column table. There is nothing sitting beside anything else, so there is no column width to get wrong and nothing to collapse on a narrow screen. Vertical spacing is cell padding, never margin, because Word drops margins on block elements.

Show the HTML for the stacked layout3.3 KB+
<table role="presentation" border="0" cellpadding="0" cellspacing="0" style="border-collapse:collapse;mso-table-lspace:0pt;mso-table-rspace:0pt;">
<tr><td style="padding:0;font-family:Arial, Helvetica, sans-serif;font-size:16px;line-height:23px;mso-line-height-rule:exactly;color:#4f46e5;font-weight:bold;">Jordan O&#39;Malley</td></tr>
<tr><td style="padding:3px 0 0 0;font-family:Arial, Helvetica, sans-serif;font-size:13px;line-height:19px;mso-line-height-rule:exactly;color:#444444;font-weight:normal;">Operations Manager</td></tr>
<tr><td style="padding:2px 0 0 0;font-family:Arial, Helvetica, sans-serif;font-size:13px;line-height:19px;mso-line-height-rule:exactly;color:#1a1a1a;font-weight:bold;">Ridgeline Plumbing &amp; Heating</td></tr>
<tr><td height="8" style="height:8px;line-height:8px;font-size:1px;mso-line-height-rule:exactly;">&nbsp;</td></tr>
<tr><td style="padding:2px 0 0 0;font-family:Arial, Helvetica, sans-serif;font-size:13px;line-height:19px;mso-line-height-rule:exactly;color:#444444;font-weight:normal;"><a href="tel:7045550134" style="color:#444444;text-decoration:none;"><span style="color:#444444;text-decoration:none;">(704) 555-0134</span></a></td></tr>
<tr><td style="padding:2px 0 0 0;font-family:Arial, Helvetica, sans-serif;font-size:13px;line-height:19px;mso-line-height-rule:exactly;color:#444444;font-weight:normal;"><a href="mailto:jordan@example.com" style="color:#444444;text-decoration:none;"><span style="color:#444444;text-decoration:none;">jordan@example.com</span></a></td></tr>
<tr><td style="padding:2px 0 0 0;font-family:Arial, Helvetica, sans-serif;font-size:13px;line-height:19px;mso-line-height-rule:exactly;color:#444444;font-weight:normal;"><a href="https://example.com/" style="color:#4f46e5;text-decoration:none;"><span style="color:#4f46e5;text-decoration:none;">example.com</span></a></td></tr>
<tr><td height="8" style="height:8px;line-height:8px;font-size:1px;mso-line-height-rule:exactly;">&nbsp;</td></tr>
<tr><td style="padding:0;font-family:Arial, Helvetica, sans-serif;font-size:12px;line-height:17px;mso-line-height-rule:exactly;color:#767676;font-weight:normal;"><a href="https://www.linkedin.com/in/jordan-omalley" style="color:#4f46e5;text-decoration:none;font-weight:bold;"><span style="color:#4f46e5;text-decoration:none;font-weight:bold;">LinkedIn</span></a>&nbsp;<span style="color:#767676;">&#183;</span>&nbsp;<a href="https://www.facebook.com/ridgelineplumbing" style="color:#4f46e5;text-decoration:none;font-weight:bold;"><span style="color:#4f46e5;text-decoration:none;font-weight:bold;">Facebook</span></a></td></tr>
<tr><td height="12" style="height:12px;line-height:12px;font-size:1px;mso-line-height-rule:exactly;">&nbsp;</td></tr>
<tr><td style="padding:0;"><table role="presentation" border="0" cellpadding="0" cellspacing="0" style="border-collapse:collapse;mso-table-lspace:0pt;mso-table-rspace:0pt;"><tr><td bgcolor="#4f46e5" style="background-color:#4f46e5;padding:9px 18px;font-family:Arial, Helvetica, sans-serif;font-size:13px;line-height:16px;mso-line-height-rule:exactly;color:#ffffff;font-weight:bold;"><a href="https://example.com/book" style="display:inline-block;font-family:Arial, Helvetica, sans-serif;font-size:13px;line-height:16px;font-weight:bold;color:#ffffff;text-decoration:none;"><span style="color:#ffffff;text-decoration:none;">Book a service call</span></a></td></tr></table></td></tr>
</table>

Filled in with sample details. Use the builder above for your own — the structure is identical. Note the escaped apostrophe in O&#39;Malley and the escaped ampersand in the company name: that is what stops a name like O’Malley from breaking the markup.

Side bar

A 4px brand-coloured bar down the left edge.

Best for: Teams that want a visible brand colour without adding an image.

The bar is a 4px-wide table cell with a background colour, not a CSS border. Word honours cell backgrounds and the width attribute, and cells in a row share that row’s height, so the bar grows with the content beside it and there is no fixed height to keep in sync.

Show the HTML for the side bar layout3.6 KB+
<table role="presentation" border="0" cellpadding="0" cellspacing="0" style="border-collapse:collapse;mso-table-lspace:0pt;mso-table-rspace:0pt;">
<tr><td width="4" bgcolor="#4f46e5" style="width:4px;background-color:#4f46e5;font-size:1px;line-height:1px;">&nbsp;</td><td width="16" style="width:16px;font-size:1px;line-height:1px;">&nbsp;</td><td style="padding:0;"><table role="presentation" border="0" cellpadding="0" cellspacing="0" style="border-collapse:collapse;mso-table-lspace:0pt;mso-table-rspace:0pt;">
<tr><td style="padding:0;font-family:Arial, Helvetica, sans-serif;font-size:16px;line-height:23px;mso-line-height-rule:exactly;color:#4f46e5;font-weight:bold;">Jordan O&#39;Malley</td></tr>
<tr><td style="padding:3px 0 0 0;font-family:Arial, Helvetica, sans-serif;font-size:13px;line-height:19px;mso-line-height-rule:exactly;color:#444444;font-weight:normal;">Operations Manager&nbsp;<span style="color:#767676;">&#183;</span>&nbsp;Ridgeline Plumbing &amp; Heating</td></tr>
<tr><td height="8" style="height:8px;line-height:8px;font-size:1px;mso-line-height-rule:exactly;">&nbsp;</td></tr>
<tr><td style="padding:2px 0 0 0;font-family:Arial, Helvetica, sans-serif;font-size:13px;line-height:19px;mso-line-height-rule:exactly;color:#444444;font-weight:normal;"><a href="tel:7045550134" style="color:#444444;text-decoration:none;"><span style="color:#444444;text-decoration:none;">(704) 555-0134</span></a></td></tr>
<tr><td style="padding:2px 0 0 0;font-family:Arial, Helvetica, sans-serif;font-size:13px;line-height:19px;mso-line-height-rule:exactly;color:#444444;font-weight:normal;"><a href="mailto:jordan@example.com" style="color:#444444;text-decoration:none;"><span style="color:#444444;text-decoration:none;">jordan@example.com</span></a></td></tr>
<tr><td style="padding:2px 0 0 0;font-family:Arial, Helvetica, sans-serif;font-size:13px;line-height:19px;mso-line-height-rule:exactly;color:#444444;font-weight:normal;"><a href="https://example.com/" style="color:#4f46e5;text-decoration:none;"><span style="color:#4f46e5;text-decoration:none;">example.com</span></a></td></tr>
<tr><td height="8" style="height:8px;line-height:8px;font-size:1px;mso-line-height-rule:exactly;">&nbsp;</td></tr>
<tr><td style="padding:0;font-family:Arial, Helvetica, sans-serif;font-size:12px;line-height:17px;mso-line-height-rule:exactly;color:#767676;font-weight:normal;"><a href="https://www.linkedin.com/in/jordan-omalley" style="color:#4f46e5;text-decoration:none;font-weight:bold;"><span style="color:#4f46e5;text-decoration:none;font-weight:bold;">LinkedIn</span></a>&nbsp;<span style="color:#767676;">&#183;</span>&nbsp;<a href="https://www.facebook.com/ridgelineplumbing" style="color:#4f46e5;text-decoration:none;font-weight:bold;"><span style="color:#4f46e5;text-decoration:none;font-weight:bold;">Facebook</span></a></td></tr>
<tr><td height="12" style="height:12px;line-height:12px;font-size:1px;mso-line-height-rule:exactly;">&nbsp;</td></tr>
<tr><td style="padding:0;"><table role="presentation" border="0" cellpadding="0" cellspacing="0" style="border-collapse:collapse;mso-table-lspace:0pt;mso-table-rspace:0pt;"><tr><td bgcolor="#4f46e5" style="background-color:#4f46e5;padding:9px 18px;font-family:Arial, Helvetica, sans-serif;font-size:13px;line-height:16px;mso-line-height-rule:exactly;color:#ffffff;font-weight:bold;"><a href="https://example.com/book" style="display:inline-block;font-family:Arial, Helvetica, sans-serif;font-size:13px;line-height:16px;font-weight:bold;color:#ffffff;text-decoration:none;"><span style="color:#ffffff;text-decoration:none;">Book a service call</span></a></td></tr></table></td></tr>
</table></td></tr>
</table>

Filled in with sample details. Use the builder above for your own — the structure is identical. Note the escaped apostrophe in O&#39;Malley and the escaped ampersand in the company name: that is what stops a name like O’Malley from breaking the markup.

Divided

Name block, brand rule, one compact contact line.

Best for: High-volume senders who want the shortest signature that still has everything in it.

The rule is a 260px table cell with a background colour and a 2px height, not an <hr> — Word styles a real horizontal rule with its own defaults and ignores yours. The contact details sit on one line separated by middots, so the whole signature is four lines instead of seven.

Show the HTML for the divided layout3.2 KB+
<table role="presentation" border="0" cellpadding="0" cellspacing="0" style="border-collapse:collapse;mso-table-lspace:0pt;mso-table-rspace:0pt;">
<tr><td style="padding:0;font-family:Arial, Helvetica, sans-serif;font-size:16px;line-height:23px;mso-line-height-rule:exactly;color:#4f46e5;font-weight:bold;">Jordan O&#39;Malley</td></tr>
<tr><td style="padding:3px 0 0 0;font-family:Arial, Helvetica, sans-serif;font-size:13px;line-height:19px;mso-line-height-rule:exactly;color:#444444;font-weight:normal;">Operations Manager&nbsp;<span style="color:#767676;">&#183;</span>&nbsp;Ridgeline Plumbing &amp; Heating</td></tr>
<tr><td style="padding:9px 0 9px 0;"><table role="presentation" border="0" cellpadding="0" cellspacing="0" style="border-collapse:collapse;mso-table-lspace:0pt;mso-table-rspace:0pt;width:260px;"><tr><td width="260" height="2" bgcolor="#4f46e5" style="width:260px;height:2px;line-height:2px;font-size:1px;background-color:#4f46e5;">&nbsp;</td></tr></table></td></tr>
<tr><td style="padding:0;font-family:Arial, Helvetica, sans-serif;font-size:13px;line-height:19px;mso-line-height-rule:exactly;color:#444444;font-weight:normal;"><a href="tel:7045550134" style="color:#444444;text-decoration:none;"><span style="color:#444444;text-decoration:none;">(704) 555-0134</span></a>&nbsp;<span style="color:#767676;">&#183;</span>&nbsp;<a href="mailto:jordan@example.com" style="color:#444444;text-decoration:none;"><span style="color:#444444;text-decoration:none;">jordan@example.com</span></a>&nbsp;<span style="color:#767676;">&#183;</span>&nbsp;<a href="https://example.com/" style="color:#4f46e5;text-decoration:none;"><span style="color:#4f46e5;text-decoration:none;">example.com</span></a></td></tr>
<tr><td height="6" style="height:6px;line-height:6px;font-size:1px;mso-line-height-rule:exactly;">&nbsp;</td></tr>
<tr><td style="padding:0;font-family:Arial, Helvetica, sans-serif;font-size:12px;line-height:17px;mso-line-height-rule:exactly;color:#767676;font-weight:normal;"><a href="https://www.linkedin.com/in/jordan-omalley" style="color:#4f46e5;text-decoration:none;font-weight:bold;"><span style="color:#4f46e5;text-decoration:none;font-weight:bold;">LinkedIn</span></a>&nbsp;<span style="color:#767676;">&#183;</span>&nbsp;<a href="https://www.facebook.com/ridgelineplumbing" style="color:#4f46e5;text-decoration:none;font-weight:bold;"><span style="color:#4f46e5;text-decoration:none;font-weight:bold;">Facebook</span></a></td></tr>
<tr><td height="12" style="height:12px;line-height:12px;font-size:1px;mso-line-height-rule:exactly;">&nbsp;</td></tr>
<tr><td style="padding:0;"><table role="presentation" border="0" cellpadding="0" cellspacing="0" style="border-collapse:collapse;mso-table-lspace:0pt;mso-table-rspace:0pt;"><tr><td bgcolor="#4f46e5" style="background-color:#4f46e5;padding:9px 18px;font-family:Arial, Helvetica, sans-serif;font-size:13px;line-height:16px;mso-line-height-rule:exactly;color:#ffffff;font-weight:bold;"><a href="https://example.com/book" style="display:inline-block;font-family:Arial, Helvetica, sans-serif;font-size:13px;line-height:16px;font-weight:bold;color:#ffffff;text-decoration:none;"><span style="color:#ffffff;text-decoration:none;">Book a service call</span></a></td></tr></table></td></tr>
</table>

Filled in with sample details. Use the builder above for your own — the structure is identical. Note the escaped apostrophe in O&#39;Malley and the escaped ampersand in the company name: that is what stops a name like O’Malley from breaking the markup.

What this email signature generator does not do

Every free email signature creator has to decide what to leave out. Most of them hide the answer behind a signup wall and let you find it after you have typed everything in. Here is ours, up front, before you spend a minute on it.

No logo, headshot or image upload

This is the biggest thing missing and it is missing on purpose. An image in an email signature has to live at a public web address; there is no upload backend behind this tool, and embedding the picture in the markup instead (a data URI) is stripped or blocked by several clients, Outlook desktop among them. A generator that hands you a signature with a broken image in it is worse than one that hands you a signature without an image.

No vCard QR code image

Same problem, and it is our own product category, which is exactly why we are not shipping it half-working. A QR code is an image, an image needs hosting, and an unreliable QR code in a signature is a dead end that looks like a live one.

Three layouts, not twelve

Every extra layout multiplies what has to be verified in every mail client. Three built to one strict constraint set beats twelve nobody has checked. The layouts differ in structure, not decoration.

No drag-and-drop or visual editor

A visual editor invites you to build things email cannot render — side-by-side columns that collapse, rounded corners that square off, fonts that are not installed. The fields are the constraint, and the constraint is the feature.

No banners, disclaimer builder, team kits or saved signatures

Those are product features, and product features need accounts. This tool has no account, so it has none of them.

Your details are never put in the page address

A shareable configuration link would be convenient, and it would also put your name, phone number and email into your browser history and into the access logs of whatever server the link is opened against. For a review calculator that is three harmless numbers. For a signature it is a contact record, so this tool does not build one.

If a logo or a photo is the point for you, a signature is the wrong container for it. A single link to a digital business card carries your photo, your logo, your links and a save-to-contacts button, and it stays one line in every message you send. And if you came here from the review side of things, the Google review calculator is the other free tool on this site.

FAQ

Frequently asked questions.

The things people check before they paste a signature into their mail client.

Visit support center

Is this email signature generator really free?

Yes. No account, no email address, no trial, no usage limit, and nothing added to the output. Most free email signature makers put a watermark or a link back to themselves into the signature you send to your customers. There is no Krofile branding anywhere in what this tool produces.

Where does my information go when I use this tool?

Nowhere. The signature is assembled in your browser by JavaScript that is already on the page. Nothing you type is sent to a server, saved, logged, or written into the page address, and there is no analytics event carrying your details. Close the tab and it is gone.

What fonts work best for email signatures across all platforms?

Arial and Helvetica, with a generic sans-serif fallback. Email clients cannot load web fonts reliably, so a signature can only use fonts already installed on the reader’s device. Arial ships on Windows, Helvetica ships on Apple platforms, and both resolve without substitution in Outlook. Georgia and Times New Roman are the equivalent safe choices if you want a serif.

Can I add my logo or a headshot to the signature?

Not in this version. An image in email has to be hosted at a public web address, and there is no upload behind this tool. Embedding the image directly in the markup is not a workaround — Outlook desktop and several webmail clients strip or block data-URI images, so the signature would arrive with a broken picture in it. The brand colour is there instead: it appears on the name, the accent bar and the button.

How big should an email signature be?

A few kilobytes. Every signature this tool produces is a couple of kilobytes of text, because it contains no images and no stylesheet. Gmail truncates long messages and shows a "view entire message" link, and a heavy signature repeated down a reply chain is what pushes a thread over that line.

Why are the social links words instead of icons?

Icons are images, and images need hosting. A text link works in every client, survives image blocking, is readable by a screen reader, and costs nothing to load. It is the honest trade for a tool with no image hosting behind it.

Will the signature work on a phone?

Yes for reading, mostly for installing. The layouts are single-column or near enough, so they reflow on a narrow screen without horizontal scrolling. Installing is the harder part: the Gmail app cannot create a signature at all, and iOS Mail’s signature field keeps the text and links but flattens the layout. Set it up on a computer and let it sync.

One line in your signature, everything behind it

A Krofile page holds your photo, your logo, your links, your reviews and a save-to-contacts button — and it is one link in the signature you just built. Free to start.

Start free See the digital business card